Sending for a Photocopy

 

Document the Love . . .


The postal service helps Americans to add a little love to their letters by issuing new "Love" stamps every year.  Diamonds are forever, and apparently love can be forever, too, with the popular "forever" first-class stamps.

In addition to helping you spread the love, they also document the rising costs of postage.  Be sure to visit www.usps.com to determine the most accurate rates.

 

Once you locate the marriage record citation(s) in which you are interested, you need to find a little money, get out a pen and some paper, and write a note to the Harrison County Court Clerk (313 Oddville Avenue, Cynthiana, KY 41031-1242) to obtain photocopies of the original marriage record(s).

 

In order to receive photocopies of the correct record, be sure to include the following information in your request: document number (or volume and page number), the names of bride and groom, and the license and/or marriage date(s).

 

For any document numbered 1 thru 1724, you should specify whether you found the reference in General Index to Marriages No. 1 or in the African American index, as these earliest sets of records share the same document numbers.

 

Personal checks and money orders are accepted by the clerk’s office. The clerk’s office will answer questions via e-mail, but no search will be made or request fulfilled until payment is received.

 

As a general practice, marriage photocopy requests have not been fulfilled by the staff of the clerk’s office, but by an outside private party designated by the clerk, and so the costs have varried, and it has been as high as $5.00 per photocopied marriage record, which, depending on circumstances, could consist of a bond, a license, a certificate, and/or a consent, any one or all of which make up the typical marriage record on file.

 

For the most recent information regarding fees and the fulfillment of requests you can always call the clerk’s office at (859) 234-7130 or 235-0513, or you can e-mail them at harrclrk@setel.com.

 

Don't forget to include a business-sized (#10), or larger, self-addressed, stamped envelope (SASE) with your request. Please be sure to add sufficient postage for the first ounce, about the weight of the SASE plus 3-4 sheets of paper, and additional postage, if you think it necessary, for each additional ounce. Also be aware of the most recent changes to postage rates based on an envelope’s size or shape (Visit www.usps.com to determine the most accurate rates).

 

Since 1973 the county clerks of all 120 counties have provided copies of their marriage records to Kentucky’s Office of Vital Statistics, and so it is also possible to obtain marriage certificates from their facilities in Frankfort, Kentucky.  Visit http://chfs.ky.gov/dph/vital/ for the most up-to-date information.

 

Be mindful that the document numbers and volume and page citations given in Harrison County, Kentucky General Index to Marriages No. 3 (1948-1984) and Harrison County, Kentucky Marriage Records Index, 1985-2008 (both for sale at TheGenealogyGuy.com) these indexes are only relevant to locating the records in the Harrison County Court Clerk’s vault. However, armed with the names of the bride and groom and their marriage date, it should also be possible to make a successful request of the Office of Vital Statistics.

 

If you are making your request of the Harrison County Court Clerk, you shouldn’t have to wait long! Usually you will receive your photocopies within a week of the receipt of your payment.

 

 



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Last Edited Update: 07.02.2016

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